Executive Virtual Assistant

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Job Title: Executive Virtual Assistant (Confidential Executive)

Location: Remote (US-Based)

Position Type: Part-Time (10–20 Hours/Week)

Job Description

Randstad USA is seeking a highly skilled, proactive, and exceptionally discreet Executive Virtual Assistant to support a high-profile industry leader. Operating behind the scenes, you will serve as the central hub for executive calendar operations, travel logistics, and media requests. This dynamic part-time role requires sharp attention to detail, flawless communication, and the utmost commitment to confidentiality. If you thrive in high-trust environments and excel at gatekeeping and seamless scheduling, this opportunity is ideal for you.



salary: $28 - $30 per hour
shift: First
work hours: 8 AM - 4 PM
education: Bachelors

Responsibilities

  • Calendar & Schedule Management: Maintain, optimize, and protect the executive’s master calendar, prioritizing time-sensitive requests and managing complex scheduling across multiple time zones.

  • Media & Public Relations Coordination: Serve as the primary point of contact for inbound media inquiries, vetting requests, routing communications, and ensuring professional, timely follow-ups.

  • Speaking Engagements & Logistics: Coordinate external speaking requests, negotiate event logistics, track event contracts, and ensure all prep materials and briefing documents are finalized ahead of appearances.

  • End-to-End Travel Coordination: Arrange complex domestic and international travel itineraries, including flights, luxury accommodations, ground transportation, and contingency plans for sudden schedule adjustments.

  • Confidentiality & Gatekeeping: Exercise extreme discretion and sound judgment when handling proprietary information, sensitive communications, and private executive data.

  • Administrative Operations: Draft professional correspondence, triage priority emails, track action items, and execute administrative workflows with minimal oversight.




Skills
  • Organizational Skills
  • Handling Confidential Information
  • Maintaining Calendars
  • Organization
  • Written Communication

    • Qualifications
  • Years of experience: 4 years
  • Experience level: Experienced

    • Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.


    Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

    At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

    Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

    This posting is open for thirty (30) days.

    It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.




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