Administrative Assistant (Remote)

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Our client, a non-profit organization for students K-12, is looking to hire an Administrative Assistant to join their team remotely!

***This is a 3-Month Contract with opportunity of extension or conversion***

***PART TIME ROLE (15-20 hours per week)***

Responsibilities:

  • Move content documents through the approval and review process, including preparing files and managing edits.
  • Submitting tickets in our internal system to send content through various rounds of approval and production (SEO Optimization, Copy Edits, Web Production).
  • Keeping tracking documents up to date so stakeholders can stay aware of project status.
  • Attend key content meetings, take notes, and memorialize action items.
  • Support documentation and reporting on the project as we track towards key metrics and goals.
  • Report on compliance survey progress
  • Review compliance survey responses, inclusive of materials review
  • Escalate to the Program Assistant and Program Manager any compliance irregularities

Desired Skills and Experience:

  • Minimum 1-2 years of Administrative experience
  • Bachelor Degree preferred significant relevant experience considered
  • Excellent organizational skills and attention to detail
  • Excellent verbal and written communication skills
  • Computer literacy, including Microsoft Office and applications, Excel in particular
  • Demonstrated ability to be flexible or adaptable in a complex changing environment
  • Collaborative team player and contributor, with the ability to perform well as part of a remote team

Applicants must be currently authorized to work in the United States on a full-time basis now and in the future.


Remote

Skills:
Administrative Skills, Communication Skills, Computer Skills, Copy Editing, Detail Oriented, Document Tracking, Meeting Minutes, Metrics, Microsoft Office, Nonprofit, Organizational Skills, Presentation/Verbal Skills, Project Tracking, Project/Program Management, Search Engine Optimization (SEO), Support Documentation, Team Player, Web Production, Writing Skills


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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...