Senior Administrative Assistant - Nike Sportswear Brand Management - Global

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Senior Administrative AssistantNike, Inc. is in perpetual motion. Administrative employees help Nike teams around the world keep up with the company's rapid pace. They act as liaisons embedded in business functions and geographies. Their talentsproblem solving, organization, time management and morehelp fuel the success of their leaders and their teams. Nike's community of administrative assistants embody professionalism, resilience, agility, emotional intelligence and exemplify the best of Nike's culture modeling Nike's core values to leaders, teammates, and guests.As our Senior Administrative Assistant, you will support the VP, Nike Sportswear Brand Management, Global, the Senior Director, Nike Sportswear Brand Management, Global and the Senior Director, Nike Sportswear Brand Management, Global.We're looking for a Senior Administrative Assistant who has a proven ability to work in a fast-paced, results-oriented environment. You have a high learning agility, strong organization skills and high attention to detail. Having strong communication and time management skills, you are able to prioritize across multiple tasks, set expectations across a variety of stakeholders and take initiative to follow-through on requests through completion. You can work independently or as part of a team and know how to adapt your style to most efficiently and effectively support the leaders and businesses you are lined up against.What You Bring To Nike:Bachelor's degree in business or related field. Will accept any suitable combination of education, experience and trainingMinimum of 3 years of administrative work experience requiredAbility to work and communicate effectively with a variety of personalities including senior level executivesProven ability to work effectively in a fast-paced, results-oriented, team environment with times of high ambiguityProven ability to organize, prioritize and appropriately handle highly confidential and sensitive informationAbility to work independently and take initiative to follow-through on requests until completion with a high attention to detailPrevious experience working with and tracking budgets is strongly preferredProficiency in Microsoft Office Suite (MS Outlook, PowerPoint, Word and Excel) and virtual meeting tools (Zoom / MS Teams). Experience with Keynote a plus, not required. Experience with AI tools like Chat GPT or Microsoft Copilot a plus, not required.Previous Nike work experience is a plusAbility to occasionally work outside of core business hoursMynext: Be Empowered to Grow within Nike and Create the FutureWhat You'll Work On:Complex Calendar Management: Scheduling appointments, meetings, and conferences for the leaders you support, managing conflicts and coordinating with other teammates and leaders as requiredBooking Travel Arrangements: Booking flights, accommodations, and transportation for leaders you support, including managing itineraries and necessary documentation.Planning Meetings and Events: Securing event space as necessary and handling any budgeting, catering, agenda planning, scheduling, reminders, and working with external parties as needed.Preparing Expense Reports, tracking budgets and purchase orders: Preparing expense reports, tracking budgets, and processing invoices or purchase orders for vendors as required.Document Preparation & Organization: Producing, editing and reformatting documents and email correspondence. This could include but will not be limited to updating organizational charts, creating high quality graphic and text PowerPoint or Keynote presentations, and/or team session agendas/work session run of shows.CommunicationsUnder the leader's direction, write, contribute and/or edit draft communications, involve appropriate stakeholders and gain final approval. May manage distribution lists and send communications on the leader's behalf.Coordinate Team Space Planning, Workspace and/or Equipment Moves: Partner with the appropriate stakeholders to organize individual or departmental movesBudget Tracking: may assist leader with tracking of expensesPOs: create purchase ordersSpecial Projects: Assisting with project planning, tracking progress, and ensuring deadlines are met as needed by the team and/or leader you supportTeam & Culture Building: You will have the opportunity to work with the leader you support to help the team build connections to each other, their leader, the environment and Nike through a variety of waysstaff meetings, team building activities, offsites and the physical workspace they come to day-in and day-out.Support team plans, projects, activations or other deliverables as neededServe as the main point of contact for administrative questions from the teamProvide coverage for other leaders where temporary administrative needs existWe offer a number of accommodations to complete our interview process including screen readers, sign language interpreters, accessible and single location for in-person interviews, closed captioning, and other reasonable modifications as needed. If you discover, as you navigate our application process, that you need assistance or an accommodation due to a disability, please complete the Candidate Accommodation Request Form.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

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With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

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10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...