Recruiting Specialist

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About the position

The Recruiting Specialist is an integral member of International Paper’s Talent Acquisition team, helping create an efficient, consistent and high-quality recruiting experience for candidates, hiring managers and recruiters. The role partners closely with recruiters to keep hiring processes moving, coordinate recruiting activity and ensure candidates and hiring teams have the information they need at the right time. It also helps maintain the accuracy, consistency and visibility of recruiting activity across the team.

Responsibilities

  • Partner with multiple recruiters to coordinate recruiting activity across a portfolio of open positions.
  • Coordinate interviews and ensure candidates and interview teams have complete, accurate and timely information.
  • Serve as a consistent point of contact for candidates throughout scheduling and interview activities.
  • Create and maintain job postings and support other recruiting activities within the applicant tracking system.
  • Maintain accurate and timely recruiting data and candidate information.
  • Monitor recruiting processes for upcoming needs, missing information or potential delays and proactively follow up with appropriate partners.
  • Support recruiters with candidate materials, presentations, recruiting projects and other activities that help move searches forward.
  • Coordinate candidate travel and reimbursement when needed.
  • Help maintain recruiting standard work, process documentation and training materials.
  • Support recruiting reporting and team operating rhythms by helping ensure information is current and reliable.
  • Identify opportunities to simplify or improve recruiting processes and partner with the team to implement improvements.
  • Build effective working relationships with recruiters, HR partners, hiring managers and candidates while handling confidential information appropriately.

Requirements

  • Minimum of 2 years of experience in recruiting coordination, HR, administrative support, project coordination or another role requiring management of multiple workflows and stakeholders.
  • Strong organizational and prioritization skills, with the ability to manage multiple activities and deadlines simultaneously.
  • Demonstrated follow-through and attention to detail in a fast-moving environment.
  • Strong written and verbal communication skills.
  • Strong customer service orientation and ability to communicate effectively with candidates and internal partners.
  • Ability to recognize potential issues, seek missing information and take action without waiting for every next step to be assigned.
  • Experience working with Microsoft Outlook, Excel, PowerPoint and Word.
  • Ability to learn and work effectively across technology platforms and systems.
  • Ability to handle sensitive and confidential information appropriately.

Nice-to-haves

  • Previous Talent Acquisition or HR experience.
  • Experience working with an applicant tracking system or other HR technology.
  • Experience supporting recruiting activity across multiple positions, locations or recruiters.
  • Familiarity with LinkedIn or other recruiting and professional networking platforms.
  • Experience using data, trackers or reporting tools to monitor work and identify needed follow-up.

Benefits

  • Medical insurance
  • Dental insurance
  • Life insurance
  • Flexible Spending Accounts
  • Short-term and Long-term Disability
  • 401(k)
  • Company-funded retirement contributions
  • Paid Time Off
  • Education and Development, including Tuition Reimbursement
  • Student Loan Repayment Assistance
  • Voluntary insurance benefits for home, auto, vision and pets
  • Leadership training
  • Promotional opportunities
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